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Marine Corps Air Station Cherry Point

 

Marine Corps Air Station Cherry Point

Cherry Point, North Carolina

NEW DEPT OF THE NAVY SOCIAL SECURITY NUMBER REDUCTION PLAN

To help combat the risks of identity theft of Department of the Navy personnel, the DON began procedures in 2009 to reduce or eliminate the use of Social Security numbers in DON business wherever possible.  A new DON SSN reduction plan was published on 15 March 2017 updating DON policy to include new requirements for all DON organizations.  The new policy can be seen in full at DON CIO SSN Reduction Plan.  All personnel and departments that collect, use, transmit or store SSNs should review and follow the updated policy immediately.

 

This policy applies to all DON personnel, including contractors, and includes all data managed or retained in government or contractor-owned or operated information systems. Affected SSN use includes use of the SSN alone or in association with other personally identifying information (PII), such as an individual's name, and the SSN in any form, including but not limited to, truncated, masked, or encrypted. This is a DON-wide effort that requires the attention and cooperation of senior leaders and compliance from all Sailors, Marines, DON Civilians, and support contractors. (To ensure that proper safeguards are in place, all DON contracts must include the Federal Acquisition Regulations clauses found at HTTP://WWW.DONCIO.NAVY.MIL/CONTENTVIEW.ASPX?ID=5975 and must be implemented prior to any collection, use, display, or maintenance of SSNs.)

 

ACTION: The DON SSN Reduction Plan requires the following actions: First, implementation of new policy to further reduce SSN use in the DON, and second, review and justification of all continued use of SSNs in official DON forms, IT systems, applications, shared drives, web portals, and other collections associated with DON-controlled business processes.

 

 Mission

To govern the collection, safeguarding, maintenance, public notice, use, access, amendment, and dissemination of personal information contained in a system of records maintained by MCAS Cherry Point.  Personal information refers to any information that identifies, relates, or is unique to, or describes him or her (e.g., SSN, age, military rank, civilian grade, marital status, race, salary, home/office phone numbers, etc.).

 

 Directives
PRIVACY ACT OF 1974 RECORDS MAINTAINED ON INDIVIDUALS
DON CIO MSG DTG 181905Z DON CIO PII TRAINING REQUIREMENT
DON CIO MSG DTG 291652Z FEB 08 LOSS OF PERSONALLY IDENTIFIABLE INFORMATION (PII) REPORTING PROCESS
DoDI 1000.30 REDUCTION OF SSN USE WITHIN DoD
MCIEAST-MCB CAMLEJO 5211.6 PRIVACY ACT
SECNAV M-5210.1 RECORDS MANAGEMENT MANUAL
SECNAVINST 5211.5E DEPARTMENT OF THE NAVY (DON) PRIVACY PROGRAM
MISHANDLING PII POTENTIAL CONSEQUENCES & PENALTIES FOR MISHANDLING PII
PRIVACY ACT Privacy Act System of Records Manager Roles and Responsibilities
MCAS CP SORNS 2016 System Of Records Notice

NOTE:  Enterprise Cybersecutiry Directive (ECSD) 011 version IV is available for limited distribution to only those individuals possessing DoD Public Key Infrastructure (PKI) certificates and an official need to access the document.  To obtain access to Enterprise Cybersecurity Directives, go to the HQMC C4, Cybersecurity Division (CY) web page at:  https://c4.hqi.usmc.mil/Orders.asp

 

 Contact Us

Privacy Act Officer:
Mr. David B. Morey    (252) 466-5575

Command Privacy Coordinator:
Ms. Lisa A. Good (252) 466-6871